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QuickBooks Desktop Feature Comparison Chart

September 1, 2011 | By | 7 Replies More

I’ve been working with QuickBooks since 2005, but even so I sometimes get a bit confused as to what feature is found in the different flavors of the desktop product. It is a question that I’m asked often, and I’ve never found a complete, official list on any Intuit web site. So here goes, an attempt at defining which features are found in which QuickBooks product.

A few disclaimers and comments:

  • This only addresses the current US Desktop products.
  • I’m focusing on the current release, 2011 (news on 2012 coming out soon!).
  • This is not a complete list of features, the intent here is to list the differences between products.
  • I won’t claim that this is a complete or fully accurate list, so if you find any omissions or errors, please let me know.
  • I’m not addressing the differences in QuickBooks Plus – this can be confusing, a “Plus” feature may be released mid year, so “Plus” users will see different features than regular users. Also, ProAdvisors will have the Plus features even though they aren’t subscribers in the normal sense.

QuickBooks US Desktop Comparison

An explanation of the columns:

  • Pro: QuickBooks Pro.
  • Premier: QuickBooks Premier – note that this comes in different “Editions” and some features are found only in some Editions.
  • Enterprise: Intuit QuickBooks Enterprise Solutions – note that this also comes in different “Editions” and some features are found only in some Editions.
  • Acct: These are features found in the “Accountant” versions of QuickBooks, both Intuit QuickBooks Accountant (which is compatible with Pro and Premier) and Intuit QuickBooks Enterprise Solutions Accountant. I’m not pointing out the differences between Note that there may be differences between Premier and Enterprise, just the differences that are included in the Accountant versions.

This is not a list of ALL features found in ALL versions, just those that don’t exist in ONE or more of the versions.

Note that there isn’t a column for QuickBooks for Mac. Every feature that I list here is not found  in QuickBooks for Mac. If a feature is marked in all columns then all Windows products have the feature, and it isn’t in the Mac version.

If I mark something as limit the feature is only found in SOME editions, not all, such as being in the Premier Contractor edition but not in the Retail edition. We’ll go into that kind of issue more in a future article.

If I mark something as adv in the Enterprise column, that means it is available only if you purchase the Advanced Inventory add-on feature.

 

QuickBooks Module or Feature Pro Premier Enterprise Acct
Batch Invoicing X X X X
Multiple Vendor Ship To Address X X X X
Bank Reconciliation undo previous reconciles X X X X
Multiple Currency X X X X
Mileage Tracking X X X X
Company Snapshot X X X X
Customer Snapshot X X X X
Condense Data File X X X X
E-File 1099’s X X X X
Audit trail tracks transactions X X X X
Price Levels X X X X
Progress Invoicing X X X X
Shipping Manager X X X X
Transaction History Panel X X X X
Create Accountant’s Copy X X X X
Industry Specific Reporting   X X X
Inventory Assembly Item (BOM)   X X X
Unit of Measure   X X X
Reverse Journal Entry   X X X
Balance Sheet by Class   X X X
Bank Reconciliation list of previous reconciles   X X X
Purchase/Sales Order from Estimate   X X X
Sales Orders   X X X
Forecast sales and expenses   X X X
Current Availability   X X X
Current Availability Window   limit X X
Sales Order Fulfillment Worksheet   limit X X
Billing Rate Level   limit limit X
Change Orders (Estimates)   limit limit X
Multi Instance (multiple files open)     X X
Variable builds of Assembly     X Enterprise
Custom Reports with ODBC     X Enterprise
Restrict user access to specific reports, banks, accounts, lists     X Enterprise
Combine reports from multiple companies     X Enterprise
Adjust inventory, delete list items, change sales tax rates in multi user mode     X Enterprise
Inventory multiple locations     Adv Enterprise
Accept Accountant’s Copy       X
Adjusting Journal Entries       X
Adjusted Trial Balance Report       X
Audit trail tracks lists       X
Voided/Deleted Transaction report       X
Working Trial Balance       X
File Manager       X
Toggle to another edition       X

 

So, let me know if I’ve missed anything, or made an error. I’ll be listing the difference between different editions some time in the future. And, note that the 2012 release will change this table!

9/1/2011 changes – Mac has Purchase Orders, so I dropped it from the list. Thank you, J Ross Beasley

9/1/2011 changes – added a few lines based on the ProAdvisor lineup card. Thank you, Jo Ellen Peters

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Category: QuickBooks Tips/Tricks, Technical QuickBooks

About the Author ()

Charlie Russell is the founder of CCRSoftware. He's been involved with the small business software industry since the mid 70's, and remembers releasing his first commercial accounting software product when you had a one-floppy disk drive system, loading the program from one floppy and then replacing that with the other floppy to hold the data. He has a special interest in inventory and manufacturing software for small businesses. Charlie is a Certified Advanced QuickBooks ProAdvisor with additional certifications for QuickBooks Online and QuickBooks Enterprise. He also is a Xero Certified Partner. Visit his CCRSoftware web site for information about his QuickBooks add-on products. Charlie can be reached at charlie.russell@sleeter.com He is also the author of the California Wildflower Hikes blog Connect with Charlie at Google

Comments (7)

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  1. I’m like you Charlie. I don’t always remember which features are availabe in the different versions. I always carry the feature list that comes with the ProAdvisor membership kit with me when I go to a clients. Then when we discuss what their needs are I have the info at my fingertips.

    Thanks for the articke.

  2. Jo Ellen, thanks for the reminder about the ProAdvisor kit. However, I don’t think it is complete?

  3. Charlie, thank you for the list. As someone who was introducted to QuickBooks in the 90s. It is difficult to remmember what is in the different versions.

  4. Karen says:

    Thanks again charlie – this is a great summary piece – I will carry this with me. I would consider adding Client Data Review – this is such a powerful feature but is only in acct version.

  5. Thank you. I made a PDF file to refer to as needed.

  6. Hi – you’re articles are very informative – there’s a certain feature I’m looking for that you don’t mention. Last time around they added the ability to store a picture with an item – but not the ability to include the picture in any reports!

    I’d like to be able to print a list report of available inventory – with a picture for each item – any chance that made it into this version?

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