Maximizing Billable Hours with BillQuick

For professionals, time is an asset that we use to generate revenues and profits. But it decays fast. Once time is gone, it cannot be recovered. BillQuick billing software offers robust and adaptable features for your professional services clients to track billable hours and minimize non-billable hours. With BillQuick you can manage time (expenses, billing, projects and more) from your desktop, using a web browser, and via a Smartphone.

Adaptable to Market Segments

Virtually any company that bills their services can use BillQuick’s robust capabilities. BillQuick’s customer base includes many segments of the professional services market:

BillQuick is able to serve many segments of the professional services market because it offers robust features and the ability to adapt to industries and firms. This includes custom terminology that changes based on industry. Terms ripple through BillQuick from menus to screens, reports and invoices. Also, users can customize reports and invoices using Crystal Reports, or outsource customization to BillQuick Report Services.

In addition, billing, time and expense, invoice and other screens can be customized to display the information a user wants to view. User interface elements can be customized. Even business processing rules can be adapted to user preferences and company policies.

It’s All About Time

Features, internal processing benchmarks, database performance, and other aspects of BillQuick are designed with all aspects of ‘time’ in mind. Some examples include:

• To ensure complete and accurate time, add-on modules allow remote capture of time and expenses via a web browser, Smartphone, PDA or email. These modules also eliminate time wasted re-entering hours and other data. And these modules allow for faster review, approval and billing of work done. Whether captured in the office, at a satellite office, in a client’s office, while waiting in an airport, or from home, all the information is real-time, stored in a single database for immediate access.
  

• To reduce the time it takes to get invoices into client hands, users can schedule bills, batch bill dozens or hundreds of projects in as little as three clicks, automate applying retainers to bills, speed up percent of completion billing, automate joint invoicing, and email invoices individually and in batches. You can do this from your desktop or anywhere, anytime via a web browser.

• To eliminate time waiting for useful management information, all data in BillQuick is real-time. BillQuick lets users schedule reports and set instant business alerts, eliminating time spent requesting and running reports. BillQuick can deliver information to a user in the office and in the field.

Examples

Architectural and engineering firms are highly project-oriented. Projects typically have budgets and often, fixed fee contracts. Project managers need timely, complete and accurate hours and expenses charged to their projects. They need to know exactly how much budget and overall contract amounts have been “burned”. This data also feeds calculated and estimated earned values, a key metric that indicates if a problem is looming. Senior management uses the same information for billing, to track profitability, and to manage customer relationships.

As noted above, BillQuick efficiently captures time and expenses in the office and remotely. You can work from a desktop or via the web using a browser or a Smartphone. In addition, scheduled reports (see above) and alerts put timely, useful information into the hands of managers. These can be sent via email, making it easy to have needed information whether you are at your desk or in the field. On-demand reports are available from the desktop or via the web, always with real-time information. Whether in the office, in a satellite office, at a client’s office, or working in an airport or at home, staff and managers can focus on satisfying clients and maximizing company profits.

In another example, IT consulting firms are project-oriented too. Many offer prepaid services, such as remote server management, help desk and similar services. They need to track every minute. And they need to multi-task on calls or tasks, often tracking time for multiple jobs. BillQuick handles this easily with its Timer (stopwatch) function, available in both the desktop and web versions.

Similar tracking, information and billing can be found in accounting, law, consulting and other professional firms. Fixed fee, hourly, hourly not to exceed, recurring and other billing arrangements are easily and intelligently handled in BillQuick. Utilization, billing performance, profitability, realization, write-up/down and management information is readily available, perhaps automatically generated and waiting in the email inbox of a BillQuick user.

Time is the foundation of most invoices. It is how firms monitor employee performance and gauge project progress. By carefully tracking time, you can gauge the profitability of clients, projects and staff, as well as partners, principals and project managers. Professionals demand that the amount of non-billable time spent capturing, billing and using information derived from ‘time’ be as efficient as possible. BillQuick focuses on maximizing billable hours and minimizing non-billable hours.